These policies shall be included in the rules and guidelines that are published to Members.

Anti-Harassment Policy

  • Anglicon strives to provide a safe and welcoming space for persons of all descriptions. Everyone should be able to have a great time, in their own way, at the convention—but not at the expense of others. As a community, we insist on behavior that respects the autonomy of each individual member.

  • Anglicon members and convention staff have the right to be free from unwanted harassment at the convention and while performing convention-related duties throughout the year.

  • Harassment is behavior which focuses unwelcome attention on a person (or group of persons) and either inappropriately crosses reasonable expectations of social boundaries, or continues after a clear showing of disinterest or a request to desist.

  • Harassment during the convention planning cycle, at meetings, online, or other events Anglicon has an official presence, may be reported to the person’s immediate supervisor, Chair, or Vice-Chair.

  • Harassment at the convention, reports of harassment are handled by convention security or the MOD. Any staff member wearing a convention badge may receive a report of harassment. It is each staff member’s responsibility to treat a person making such a report with respect, and to offer to accompany the person to convention security or the MOD. The MOD may designate a person to receive reports of harassment on their behalf.

  • Violations of this policy may lead to a range of consequences based on the circumstances, from a warning to more serious steps, such as revocation of convention membership without a refund, banning from future conventions, and/or reporting the incident to authorities.

  • Convention staff are required to report all incidents brought to their attention. These incidents should be reported to convention security or the MOD or Chair as soon as possible.

Membership Includes

Membership to Anglicon includes the right to attend the convention and receive a convention badge and convention based documents (such as program book, pocket program book, Progress Report, and Post-Con Report.

Term of Membership

  • A paid full weekend membership is valid from the point when the member checks in until the close of the convention weekend.

  • A day membership is valid from the point when the member checks in until the opening of Registration on the following day, or (for Sunday memberships) until the close of the convention weekend. Day memberships may only be purchased after the opening of Registration on the day to which they apply.

Members Under 16

  • A member under the age of 16 must have a parent, legal guardian, or individual designated by the parent or legal guardian who is on-site when the minor is on-site.

  • Members under the age of 16 must have a permission slip on file with Registration signed by a parent, legal guardian. In the event that the parent or legal guardian will not be on-site during the convention the parent or legal guardian must designate a person who will be on site and responsible for the minor. This person must be A MEMBER OF THE CONVENTION.

  • The Anglicon convention committee welcomes young and future fans. Please refer to the pocket program guide for information about programming for children, tweens and teens.

Transfer of Membership

  • A paid full weekend membership to Anglicon is transferable to another person, if it has not been picked up from registration yet.

  • A member may transfer their membership to another person by submitting a written request, specifying the name and address of both parties and signed by both parties. There shall be on the website a downloadable form for requesting a transfer of membership on the website.

  • If the new member is a minor, the transfer must be accompanied by the same minor permission slip used for new memberships. This form shall also be available on the website.

  • If a membership goes unused the year it is issued, it is forfeit.

Refund of Membership

  • As a general rule, memberships at Anglicon are not refundable; however, exceptions are granted on a case-by-case hardship basis. Approval is by the Finance Director, MOD, or Chair, in coordination with the Head of Registration.

  • If a convention badge was issued it must be returned before a refund shall be considered.

  • Refunds will be issued in the same manner the payment was received, and may take six to eight weeks after the convention.

Replacement Badge Policy

  • There shall be a replacement fee for lost badges.

  • If a member loses their badge, they shall be encouraged to search everywhere before a new one is issued.

  • To allow members to search throughout convention space, the Head of Registration may issue a two hour temporary pass.

  • If a replacement badge is purchased, and the member locates the original badge, a refund for the replacement fee may be issued. The member needs to bring both badges and the receipt for the replacement to the Registration Department Head. The timing and form of the refund shall be in accordance with the Refund of Membership policy.

Membership Upgrade (at the con)

A partial membership (such as one-day or press passes) may be upgraded to a full membership. The member pays the difference and surrenders the original badge for replacement.

No Shows

A members who are a “no show” may request to have their convention badge, program book, and pocket program mailed to them. If there are any “goodies” left, they may be included at the discretion of the Registration Department Head.

Photography at Convention

  • Public areas are defined as any areas which a non-convention member can freely enter. Convention areas are defined as any areas (including panels) that is only accessible by the members.

  • Attendees of the convention are considered to have given permission to have their photos taken in large group settings (especially if they are in costume or performing in convention or public areas).

  • Photographers must comply with any posted or announced restrictions about photographing guests, members or performers.

  • Photography Guidelines:

    • Please be respectful: make sure your subject knows that you are taking their picture and does not mind having their picture taken.

    • Keep hallways clear.

    • No photography in areas which have “no photography” signs

    • No photography during events which have “no photography” signs.

    • No flash photography during any event in a room which has the lighting is dimmed or turned off.

Weapons Policy

  • We reserve the right to inspect and reject any weapon at any time.

  • Violation of this policy in part or in whole may lead to your removal from the convention by convention security and from the hotel by hotel security or local authorities.

  • This policy includes all real and replica weapons of any type that may be construed as projectile, bladed, pointed, or blunt weapons.

  • Peacebonding will be available during open registration hours, or with security when the registration is closed.

  • Peacebonding is required on all weapons worn/carried on the hotel property including parking areas and indoor spaces. The only type of peacebonding allowed is that provided by the convention. Fashion-coordinated substitutes are not sufficient.

    • NO unsheathed weapon will be allowed in ANY public space (unless approved in advance for Masquerade or programming event in which bonding ties will be removed for such an event and replaced immediately afterward).

    • All bladed and/or pointed weapons will be appropriately covered in all public areas and function spaces. This includes, but is not limited to: Daggers, Swords, Pikes, Axes, and Polearms, be they made of steel, plastic, or any other hard material.

    • Polearms, Spears, Staves and other such weapons shall be kept upright at all times and have weapon heads sheathed and bonded. The ends of said weapons must never project more than 12” from the bearer’s body.

    • Weapons that are never allowed: Tazers and batons, real guns, pepper spray, crossbows, slingshots, pellet guns, water pistols, blowguns, catapults, or any type of functioning projectile weapon.

  • SPECIAL CONSIDERATION FOR THE FOLLOWING:

  • “Airsoft-style” or “Nerf-style” weapons:

    • At NO time is ammo allowed, on a person, in a weapon or in a magazine (unless approved in advance for Masquerade or programming event in which bonding ties will be removed for such an event and replaced immediately afterward).

  • Bows (again, crossbows are NOT allowed):

  • Arrows must be proven to be secured in such a manner as to be unable to be removed from their container and be secured by peacebonding the same as all other weapons.

  • Any obvious appearing toy “side arms” such as Sonic Screwdrivers, Disruptors, Phasers, Laser Tag pistols/rifles, laser pointers, or any other item that can project/ emit light or sound shall be peacebonded and remain in an appropriate holster at all times or held in an appropriate manner. Exemptions must be authorized by qualified Security personnel.

  • Special consideration will be granted by the MOD or a select designee to Merchants or Dealers who display or show for the purpose of sale. Any weapons removed from Dealers Room will fall under above guidelines.

  • No weapons are allowed in the Lounges and Restaurants open to the public. This policy complies with hotel policy and local, state, and federal laws.

  • THERE WILL BE NO APPEAL TO ANY VIOLATION OF THESE RULES.

Smoking

Washington State law states that smoking is prohibited within a presumptively reasonable minimum distance of twenty-five feet from entrances, exits, windows that open, and ventilation intakes that serve an enclosed area where smoking is prohibited so as to ensure that tobacco smoke does not enter the area through entrances, exits, open windows, or other means. Smoking areas at the hotel are clearly marked.

Animals

Service animals only are allowed in Anglicon function space. Contact the hotel for their rules about animals in the guest rooms and public hotel areas.

Flyers

Flyers may be posted only on the paper or cloth covered kiosks that we have provided. Do not attach anything to walls, windows, or doors. Check with security for other acceptable locations. The hotel and/or the convention will remove any flyers found in unauthorized places.